28024BR

Service Line:

Office Management/Administration

Office Name:

Dallas

Job Description:

General Responsibilities

Responsible for coordinating the accurate and timely collections for an Engineering consulting firm.

Essential Roles and Responsibilities:

• Perform routine collection efforts which could include phone calls or emails. Communicate with clients regarding past due invoices.

• Add notes in the collections tool for all collection activities including specifics on invoice submission, expected payment dates, and both internal and external follow-up communications.

• Follow up on all invoices open past terms/ average days paid.

• Collaborate with Project Managers, Operational Finance, Corporate Collections, and direct supervisor to resolve outstanding AR issues.

• Carry out all functions necessary to bring about the prompt resolution of a problem, and/or facilitate payment of a past due invoice.

• Review contracts/POs for billing instructions to ensure that invoices were billed per contract requirements and submitted properly.

• Assist with preparing pay applications, lien releases, uploading invoices into client payment portal.

• Participate in meetings with department, office, and project managers for collection updates and other issues.

• Provide proactive recommendations to Office Manager about future collection activity (including whether to escalate items to Legal, outside agencies, or demand letters). Coordinate documentation and required approvals.

• Assist with service line invoicing and submittal.

• Perform special projects as needed.

• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

• Be responsible for maintaining quality standards on all projects.

• Other duties as assigned.

Requirements:

• Associates Degree with minimum 2 years related experience. In lieu of a degree, minimum 4 years’ experience.

• High School diploma or equivalent

• Valid driver’s license with acceptable violation history.

Exemption:

Non-exempt

Requisition ID:

28024BR

Posting Title:

Collection Coordinator

Employment Type:

Regular, Full Time

City, State (Office Location):

Dallas, TX

About Terracon:

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement:

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Job Category:

Accounting/Finance